Job Title: Admin Assistant Job Code:3248Location: Abu DhabiExperience: 4 to 15 YearsLanguage: Excellent in EnglishEducation: Bachelor’s Degree, DiplomaResponsibilitySchedule Admin Projects meeting, coordinate and prepare MOM, progress reports and presentations. Process all CAPEX related transactions in the system (SAP).Arrange all Admin meetings and prepare MOM.Coordinate and fulfil all requirements for Shared Service Projects.Comply with relevant HSE policies, procedures & controls and applicable legislation and sustainability guidelines in line with international standards, best practices, and Company Code of Practices.Maintain and monitor services provided through Service Contracts, and provide the feedback to Procurement Unit (Housekeeping, indoor plant maintenance, etc.)Ensure the implementation and compliance with contractual obligations related to administration unit. Follow up with contractor and provide necessary guidance and control as necessary.Ensure provision of quality general services in a cost effective and timely manner through effectively managing mail, facilities, security, archiving, reception, drivers, and other administration activities.Maintain the fixed assets policy of the company, supervise implementation, and ensure proper recording, movement, and disposal of assets.Ensure that staff are provided with necessary tools and facilities for proper execution of their duties.Ensure effective utilization and consumption of these resources.Oversee and ensure the provision of office furniture/equipment & supplies on a timely manner.Coordinate and collaborate with all Admin staff for daily tasks prepare the report for Administration Manager.SKILLS: ExperienceMinimum 2 years’ experience in same field Proficient in MS OFFICE, SAPExcellent Business written and verbal Communication (Arabic & English).High numerical skills and reporting capabilitiesSolid understanding Service level agreements.Knowledge in dispute resolution and mediation techniquesExcellent skills in organizing projects and managing resources, internal and external.