CEO Admin Assistant
Centro -
Cairo, EgyptJob Details
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Job Description
- Greeting the CEO's guests and perform the needed logistics to host them, like assisting them with technical setup, screen sharing, etc.
- Purchasing requirements such as office stationery, office plants, CEO’S personal requirements, etc.
- Assigning off-site errands requested by the CEO to the allocated Facilities members when needed and ensure timely completion.
- Receive the CEO's personal and office packages.
- Managing administrational tasks to assist the CEO such as stakeholders' notifications of ad-hoc meetings/requests, CVs summarizing, documents printing, documenting meetings minutes, following up with stakeholders on assigned action items, gathering, and refining shared inputs, and preparing reports, presentations, and correspondences.
- Managing CEO's off-site reservations, guest outings preparations & logistics, and internal events hosted by the CEO when assigned.
- Coordinating mass meetings conducted by the CEO such as researching and booking external venues', ensuring technical readiness, gathering inputs, reporting attendance, and collecting feedback etc.
- Researching miscellaneous assigned information and providing feedback to the CEO to support decision-making.
- Handling memberships and subscriptions with chambers and external entities by coordinating with focal points to ensure membership renewal on-time, payment of subscription fees, notifications receipt, etc.
- Register to the CEO in events, forums and conferences upon request and managing the needed logistics such as sharing e-tickets, locations and adding on business calendars.
- Creating diaries and agendas and handling the CEO's calendar by scheduling internal and external meetings, appointments, interviews, and team activities and remind the CEO of important tasks and deadlines.
- Handling the CEO travel arrangements, such as visas, flights booking, issuing itineraries and travel plans, and managing accommodation and transportation.
- Coordinating the CEO’s signature of requested documents by ensuring legal revision then proceeding with wet or e-signatures via DocuSign and sending back to requesters. Ensuring maximum confidentiality and complete disposal of physical documents.
Job Requirements
- 1 to 3 years of experience as admin assistant.
- C1 English.
- Presentable.
- Excellent communication skills including business writing skills.
- Females only Can Apply.
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