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Job Description
- Greet visitors and direct them to the appropriate departments or individuals .
- Answer telephones and respond to inquiries via telephone or email .
- Book meeting rooms, set up conference calls and take messages and minutes during meetings .
- Perform administrative tasks, including filing and photocopying .
- Write emails, memos and letters .
- Implement and/or develop office procedures and record systems .
- Manage database entry and client files .
- Order and maintain supplies .
- Organize and distribute messages .
- Make and confirm travel arrangements .
- Prepare and mail outgoing correspondence .
- Maintain confidential department files/records .
- Perform routine bookkeeping tasks .
- Assist with presentations and reports .
- Carrying out any other tasks and costs of the main principal.
Job Requirements
- Bachelor's degree in business administration, international trade, or a related field.
- Proven experience (From 3 To 5 Years) in Secretary or a similar role within an international business environment.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Excellent verbal and written communication skills in English ( preferable French or Germany ).
- Proficiency in using MS Office applications, particularly Excel, for data analysis and reporting, word and power point presentation.
- Strong problem-solving skills and a proactive approach to addressing challenge.
- Detail-oriented with a high level of accuracy in data entry and documentation.
