Document Controller - Building and Facilities Department
Dubai, United Arab EmiratesPosted 13 days ago1 open position
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Job Description
KEY RESULTS ACCOUNTABILITIE
• Experienced in documents controlling of Buildings, facilities projects.
• Assist with management of EDMS records
• Responsible for receiving, circulating, and recording all incoming and outgoing letters, faxes, emails, and hand deliveries.
• Ensuring sequential numbering system in each outgoing correspondence.
• Ensuring quality formats being used adequately for correspondences, submittals, transmittals to clients, consultants, subcontractors and within divisions and departments.
• Ensure all correspondences reach proper department or teams.
• Develop and maintain both electronic and manual files for all correspondence
• File correspondence
• Arrange archiving in accordance with client policy and procedures
• Research, compile, and analyze data for Buildings & Facilities Projects and various reports.
• Attend internal team meetings as necessary.
• Responsible for timely ordering and printing all office pre-printed stationery items letterhead, mailing envelopes, business cards, re-use me envelopes etc.
• Support with clerical duties according to the demand of the Director office workload.
• Performs other responsibilities associated with this position when appropriate.
• Should be available on call 24/7
RequirementsCRITICAL COMPETENCIES
• Ability to deploy available processes, tools and time management methodologies that increase efficiency and productivity to fulfill objectives.
• Possess strong commitment to the organization mission and is highly motivated to combine energy and expertise with other members of the department to achieve a common objective.
• Ability to evaluate various means and ways of problems/issues resolution. Sound document management background to effect and encourage creative and innovative problem-solving techniques.
• Able and willing to be accountable for all actions and responsibilities associated with the position or role to perform the required and necessary duties, regardless of if they are dictated, implied or imposed upon, for the betterment and realization of objectives of the department.
• Excellent interpersonal skills and ability to work with a diverse group of people and professionals with different expertise and background and to motivate and build positive synergy among team members.
• Experienced in documents controlling of Buildings, facilities projects.
• Assist with management of EDMS records
• Responsible for receiving, circulating, and recording all incoming and outgoing letters, faxes, emails, and hand deliveries.
• Ensuring sequential numbering system in each outgoing correspondence.
• Ensuring quality formats being used adequately for correspondences, submittals, transmittals to clients, consultants, subcontractors and within divisions and departments.
• Ensure all correspondences reach proper department or teams.
• Develop and maintain both electronic and manual files for all correspondence
• File correspondence
• Arrange archiving in accordance with client policy and procedures
• Research, compile, and analyze data for Buildings & Facilities Projects and various reports.
• Attend internal team meetings as necessary.
• Responsible for timely ordering and printing all office pre-printed stationery items letterhead, mailing envelopes, business cards, re-use me envelopes etc.
• Support with clerical duties according to the demand of the Director office workload.
• Performs other responsibilities associated with this position when appropriate.
• Should be available on call 24/7
RequirementsCRITICAL COMPETENCIES
• Ability to deploy available processes, tools and time management methodologies that increase efficiency and productivity to fulfill objectives.
• Possess strong commitment to the organization mission and is highly motivated to combine energy and expertise with other members of the department to achieve a common objective.
• Ability to evaluate various means and ways of problems/issues resolution. Sound document management background to effect and encourage creative and innovative problem-solving techniques.
• Able and willing to be accountable for all actions and responsibilities associated with the position or role to perform the required and necessary duties, regardless of if they are dictated, implied or imposed upon, for the betterment and realization of objectives of the department.
• Excellent interpersonal skills and ability to work with a diverse group of people and professionals with different expertise and background and to motivate and build positive synergy among team members.
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