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Job Description
- Actively participate in office management, handling general clerical tasks.
- Organize and prepare meeting schedules for various departments.
- Ensure meeting spaces are properly requisitioned ahead of schedule.
- Manage office equipment and supplies, ordering new items as needed.
- Collaborate with other departments to solve clerical issues.
- Provide assistance to the human resources department, including managing personnel databases and other duties.
- Represent department managers or senior-level officers in meetings, taking notes and recordings as necessary.
- Manage business trips, including visa arrangements, flights, accommodations, and transportation.
- Communicate with external suppliers and companies the organization deals with.
- Handle emails, phone calls, and appointments.
Job Requirements
- An Associate’s degree in office administration or a related field may be preferred.
- 1-3 years of relevant experience.
- Working knowledge of Microsoft Office Suite (Word, PowerPoint, and Excel).
- Excellent English language skills.
- Experience using business email services, such as Microsoft Outlook.
- Comfortable multitasking and handling multiple requests from different individuals and departments.
- Ability to work quickly in potentially high-stress environments.
- Strong communication skills and self-motivation when managing communication channels.
- Highly organized, capable of creating effective organizational systems for others to utilize.
