JOB DESCRIPTION & PERSON SPECIFICATIONJob Title: Office Administrator (Part-time)Business Unit: National Geographic Learning, ELTDepartment: NGL Sales Middle EastReporting to: Senior Sales Manager, GCC and Central Asia, NGLLine Reports: NoneBased: Dubai office, UAEJob Purpose:The office Administrator will provide administrative and marketing support to all Cengage staff based in the Middle East. They will also act in an advisory position within the organization for legal compliance matters within the Middle East such as rights to work. Key Accountabilities:Public relationsHandling AXS Government Portal for; new employee or renewal Visa’s applications, non-sponsored ID Card applications, commercial license renewals, Establishment card renewals, Salary letter requests, PO box renewal and top up requests, Submitting monthly transactions.Communicating along with Senior Sales Manager of GCC and Central Asia, NGL for building management lease renewals, parking renewals and any other negotiations required.Renewing Dubai Custom Trade for all tax declarations for all shipments and renewing commercial license.Supplier registration/PO and invoice processing for customers payment.Sales and Marketing Provide assistance in organisation and attendance of local conferences. Act as the Marketing interface facilitating Distributor access to up-to-date materialsRespond to Distributor product queries and requestsPreparation of sales tools and helping with the production of PowerPoint slides.Research projects into products, price and competitors for Publishing and MarketingAssisting with the production of marketing collateral and other sales and communication toolsEnsuring strong brand presence at industry eventsAssisting the Sales Teams in the following taskstogether and/or checking ISBN lists and price listscorrect ISBN information through NGL website and Cengage internal systemsPantry/office suppliesMaintain the supplies in pantry such as water, coffee, tea, snacks, cleaning materials, etc.Liaise with cleaning company for arrangement of cleaning timings within the week.Liaise with Plants Maintenance company for all watering, plants care, plants replacement.Liaise with any maintenance if lightings need to be replaced.Receive courier deliveries at office and collect mail from post box.LogisticsSubmit invoices or statements to EMEA.AP and process in Catalyst.Point of Contact for issues or requirements from FedEx.Assist with sending courier duties and sampling textbooks.Ordering supplies (e.g., boxes, envelopes, labels, etc.)Arranging pick up through local FedEx if the shipments were initiated from UK office.FinanceSubmit all invoices from Vendor that are registered individually to EMEA.AP.Complete Vendor Approval forms for any new Vendors or amendments by collaborating closely with the vendor and finance.Request for Certificate of Good Standing for commercial license renewal.TelecommunicationsLiaise with DU (or appointed telecommunications provider) Agent for all issues and concerns as well as other orders.Submit invoice to EMEA.AP monthly and supervise to avoid delays.Process renewals, cancellations, orders and requests.Human ResourcesArrange or stamp letter request for tender and travel visa application for all divisions.Collaborating closely with local insurance company if needed.Crucial Role Requirements:Experience/AchievementsMinimum of 3 years office administrative experienceSkills/knowledgeUnderstanding of UAE right to work applications and renewals processes.Able to optimally and expertly communicate both verbally and in written English.Knowledge of MS Office Applications such as Word, Excel, PowerPoint, Outlook, Teams.Desirable Role Requirements:Skills/knowledgeProficient in Arabic.Understanding of UAE employment law.About Cengage GroupCengage Group, a global education technology company serving millions of learners, provides affordable, quality digital products and services that equip students with the skills and proficiencies needed to be job ready. For more than 100 years, we have enabled the power and joy of learning with trusted, engaging content, and now, coordinated digital platforms. We serve the higher education, workforce skills, secondary education, English language teaching and research markets worldwide. Through our scalable technology, including MindTap and Cengage Unlimited, we support all learners who seek to improve their lives and achieve their dreams through education.We believe in the power and joy of learning At Cengage Group, our employees have a direct impact in helping students around the world discover the power and joy of learning. We are bonded by our shared purpose – driving innovation that helps millions of learners improve their lives and achieve their dreams through education.Our culture values diversity, engagement, and discoveryOur business is driven by our strong culture, and we know that crafting an inclusive and diverse workplace is absolutely essential to the success of our company and our learners, as well as our individual well-being. We recognize the value of diverse perspectives in everything we do and strive to ensure employees of all levels and backgrounds feel empowered to voice their ideas and bring their authentic selves to work. We achieve these priorities through inclusive programmes, benefits, and initiatives that are coordinated into the fabric of how we work every day. To learn more, please see https://www.cengagegroup.com/about/inclusion-and-diversity/. Equal Opportunity EmployerCengage Group EMEA is an equal opportunity employer, dedicated to crafting a workplace culture of inclusiveness that reflects our country and our customers. We do not discriminate based upon race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, parental status, cultural background, organizational level, work styles, tenure, and life experiences. Or for any other reason. Cengage Group is committed to providing reasonable accommodation for qualified individuals with disabilities in our job application procedures.