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Job Description
- Manage all related work activities related to CD.
- Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
- Organizing and attending meetings and ensuring the manager is well prepared for meetings
- Arranging travel, visas and accommodation and provide general assistance during presentations.
- Dealing with incoming email, faxes and post, often corresponding on behalf of the CD, if needed.
- Maintain office correspondence, handle customer complaints and inquiries, and most importantly maintain confidentiality of sensitive data.
- Alert manager about cancellation or new meetings.
- Organize the office layout and maintain supplies of stationery and equipment, if needed.
- Provision of a comprehensive administration and secretarial support service including word processing, photocopying, and email/ Internet.
- Respond to public enquiries face-to-face or via telephone/email, The preparation of notices of meetings and agenda papers; minute taking, production and distribution of minutes. Copying, collection and archiving of all necessary supporting papers.
- Maintenance of Trust filing systems in both electronic and hard copy and the provision of information as required to support the effective management of the business
- To compile and co-ordinate appointments and meetings in the CD’s diary and to sort and prioritise enquiries; to answer enquiries on behalf of the CD, when required
- Receiving of visitors and the arranging of hospitality.
Job Requirements
- Females Only
- Fluent English
- 4-6 years of experience.
- Flexibility
- Communications Skills
- Organizational skills
- Very good MS knowledge (Word, PowerPoint, Excel)
- Problem Solving Skills
- Multi-tasking.
- Time Management Skills
