Responsibilities

• Follow all school policies and procedures with special focus on those related to purchasing and warehouse
• Assist in building and maintain a list of suppliers for all regular and possible purchases that support all aspects of the school
• Receive multiple bids per item, making recommendations to the Senior Management Team
• Act with urgency in obtaining bids, samples, and approved purchase orders
• Suggest alternative products when requested items are not available in the local market
• Ensures that products are of reliable and acceptable quality, working to secure guarantees and warranties when possible and appropriate   
• Ensures that all documentation is accurate and up to date at all times, including Purchase Orders, in order to assist the auditing and inventory process
• Craft negotiation strategies and close deals with optimal terms
• Forecast price and market trends to identify changes of balance in buyer-supplier power
• Perform cost and scenario analysis, and benchmarking
• Works to ensure that deliveries are timely
• Helps ensure follow-up with vendors to ensure full customer satisfaction and service
• Assists in maintaining log of companies that have failed to provide quality products or services
• Ensuring that all documentation is in a school-approved format
• Maintains positive and productive relationships within the school community
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the school