Accountabilities:
• Oversee all aspects of export shipping, including ocean freight, air freight, and internal and external inland freight, to ensure
timely and successful delivery of goods.
• Resolve shipping issues by liaising with forwarders and shipping lines to ensure smooth transportation processes.
• Collaborate with clients and sales managers to review payment terms related to incoterms and ensure accuracy in invoicing.
• Generate final invoices and packing lists after verifying the actual loading from the factory and distribute them to sales managers
and operations teams.
• Coordinate the submission of original shipping documents to the operations department for further processing.
• Review invoices from freight forwarders and initiate payment requests to the financial department.
• Manage the customs clearance process by selecting the appropriate customs type before loading and preparing necessary
customs documentation.
• Ensure accurate details on customs certificates by confirming with customs agents and oversee container sealing and issuance of
release certificates.
• Review invoices from customs agents and facilitate payment requests to the financial department.
• Issue certificates of origin in accordance with country agreements and regulations.
• Receive and review Form 13 documents from customs, forwarding them to the finance department as required.
• Renew company delegations and documents for customs procedures, as necessary.
• Prepare packing lists for each shipment, coordinating with warehouses and quality control departments to ensure accurate stock
checks and cargo preparation.
• Verify missing items with the operations team, sales operations, and warehouses, ensuring inventory accuracy.
• Ensure warehouse compliance with loading structures and other requirements for efficient cargo handling.
• Manage promotional materials and free samples for shipments as requested by sales managers.
• Confirm delivery orders with invoices and packing lists to ensure accuracy in shipping documentation.
• Prepare comprehensive reports on loading activities, including photos of loading and containers, and distribute them directly to
clients and sales managers.